DK

Privacy Policy

Privacy Policy

DATA RESPONSIBLE:
Villa Canada Copenhagen A/S CVR DK-34895198 is responsible for the data and information we collect about you.

At Villa Canada Copenhagen A/S (referred to as “we”, “us” or “our” throughout this Privacy Policy), we share your concerns about the protection of your personal information online and comply with the requirements established by the General Data Protection Regulation (GDPR). We ensure that your personal information is collected and used in accordance with the law.

Villa Canada Copenhagen A/S takes your data protection very seriously. Below we list our privacy policy to inform you how we collect and use your data.

 

CONTACT DETAILS

If you wish to contact us regarding our collection and use of your personal data, you can do so at:

Villa Canada Copenhagen A/S

CVR DK-34895198

Dag Hammarskjölds Allé 26, 2100 København Ø, Denmark

contact@villacanada.dk

 

COLLECTION AND USE OF PERSONAL DATA

The term “personal data” covers all information associated with you. If you do not want us to collect and use this information, it can be a challenge for us to offer you our services and fulfil our agreements.

 

POTENTIAL CUSTOMERS – TO BECOME A GUEST AT VILLA CANADA, WE NEED TO COLLECT THE FOLLOWING PERSONAL INFORMATION ABOUT YOU:

General information: Name, e-mail, telephone number, nationality, photo ID, country of residence, CVR number of sole proprietorships.

Personal information about guests is collected for the following purposes:

  • Booking a possible future stay at Villa Canada and a purchase transaction
  • Managing your relationship with us
  • Newsletter send-outs
  • Offers or event invitations

 

THIS INFORMATION IS COLLECTED BASED ON THE FOLLOWING LEGAL BASIS:

  • Consent and balancing of interests

The information is saved for the period permitted by law. We delete it when it is no longer needed. The period depends on the nature of the information and the reason for why it was collected. Typically, information regarding website visitors will be deleted 1 year after the last contact or upon request.

 

CUSTOMERS – BEING A GUEST AT VILLA CANADA, WE NEED TO COLLECT ALL OR SOME OF THE FOLLOWING PERSONAL INFORMATION ABOUT YOU:

General and special information: Name, address, e-mail, telephone number, nationality, photo ID, country of residence, date of birth, marital status, gender, housing conditions, employment, salary, tax, signature, bank information, and CVR number of sole proprietorships.

 

THIS INFORMATION IS COLLECTED BASED ON THE FOLLOWING LEGAL BASIS:

  • Fulfilment of contract as well as a legal obligation.

The information is saved for the period permitted by law. We delete it when it is no longer needed. The period depends on the nature of the information and the reason it was collected. Typically, information regarding customers/guests of Villa Canada is deleted 5 years after the end of the customer relationship.

 

SUPPLIERS AND PARTNERS

TO BE A SUPPLIER AND PARTNER WITH US, IT IS NECESSARY THAT WE COLLECT THE FOLLOWING PERSONAL INFORMATION ABOUT YOU:

  • CVR number, company name, a person of contact name, telephone number, e-mail, address, signature, bank details.

PERSONAL INFORMATION ABOUT SUPPLIERS AND PARTNERS IS COLLECTED FOR THE FOLLOWING PURPOSES:

  • Processing of our purchases/services
  • Managing your relationship with us

THIS INFORMATION IS COLLECTED BASED ON THE FOLLOWING LEGAL BASIS:

  • Fulfilment of contract

The information is saved for the period permitted by law, and we delete it when it is no longer needed. The period depends on the nature of the information and the reason why it was collected. Typically, information regarding suppliers and partners is deleted 5 years after the end of the relationship.

 

JOB APPLICANTS

Upon receipt of applications and appendices, the submitted material is red by the relevant manager for the purpose of learning about the applicants’ qualifications and identifying if he/she will fit the position of the defined job. We also read the material to be able to provide feedback to the applicants. being able to answer and assess. Our legal basis for processing your application is a balancing of interests.

Applications and appendices might be shared internally with relevant people to the recruitment process but are not enclosed to anyone outside the company.

Applications and appendices are saved until the right candidate is found and the recruitment process is completed. Hereafter the application and appendices will be deleted.

In the case of unsolicited applications, the application and appendices are saved for a maximum of 6 months, after which they are deleted.

If the application and appendices are stored for more than 6 months, separate consent is obtained from the candidate.

Your consent is voluntary and you can withdraw it at any time by contacting us. Use the contact information above for more information.

 

ADDITIONAL INFORMATION ABOUT DATA SECURITY

We have taken appropriate technical and organizational measures to prevent your information from being accidentally or illegally deleted, published, lost, degraded or made known to unauthorized persons, misused or otherwise processed in violation of the law.

 

DATA MINIMISATION

We collect, process and store only the personal data necessary to fulfil our stated purposes. In addition, it may be determined by the law which type of data is necessary to collect and store for our business operations. The type and extent of personal data we process may also be determined by the need to fulfil a contract or other legal obligations.

 

UP TO DATE DATA

As our service depends on your data being accurate and up to date, we ask you to inform us of relevant changes to your data. You can use the contact information above to let us know your changes, and we will make sure to update your personal data. If we become aware that data is incorrect, we will update the information and notify you.

 

DISCLOSURE OF INFORMATION

We use a number of third parties for the storage and processing of data, including providers of IT solutions, Facebook, MailChimp and Google Analytics. These process information solely on our behalf and may not use it for their own purposes. In relevant cases, data is passed on to banks, debt collection, police, freight companies, etc.

We only use data processors in the EU or secure third countries such as the US, as well as companies in countries that can guard your information with adequate protection. As data processors in countries outside the EU, Google (for data collected via cookies), Facebook (Data from our Facebook page) and MailChimp (Data in connection with sending out newsletters) are used as members of the US Privacy Shield.

 

YOUR RIGHTS

You have the right at any time to be informed about what data we process about you, how we collected it and with what purposes we use it. You can also be informed about the timespan we save your personal data and who receives data about you, to the extent that we pass it on in Denmark and abroad in order to deliver our services to you.

Upon your request, we can inform you of the data we process about you. However, access may be restricted for the sake of other persons’ privacy protection, to trade secrets or intellectual property rights.

If you believe that the personal data, we process about you is inaccurate, you have the right to have it corrected. You must contact us and inform us of the inaccuracies and how they can be corrected.

In some cases, we will have an obligation to delete your personal data. This applies, for example, if you withdraw any consent given. If you believe that your data is no longer necessary to serve the purpose of why we collected it, you may request it to be deleted. You can also contact us if you believe that your personal data is being processed in violation of the law or other legal obligations.

You have the opportunity to file a complaint to the Danish Data Protection Agency.

When you contact us with a request to have your personal data corrected or deleted, we will check whether the conditions have been met and if so, implement the changes or deletion as soon as possible.

You have the right to object to our processing of your personal data. You may also object to our disclosure of your data for marketing purposes. You can use the contact information at the top to submit an objection. If your objection is justified, we will make sure to stop processing your personal data.

You have the option of using data portability, in which case you want your information moved to another data controller or data processor. We delete your personal data when it is no longer needed for the purpose for which it was collected.

You can make use of your rights by contacting us at contact@villacanada.dk